John Nolan
March 9, 2016
During 2016, OHSAS 18001 will be replaced by ISO 45001, for which the DIS (Draft International Standard) is now available. You can see an overview of how the two standards differ in the article entitled First glance at ISO/DIS 45001 – How different is it from OHSAS 18001? Amongst the changes that ISO/DIS 45001 brings is a much more expansive and prescriptive clause regarding the topic “Monitoring, measuring, analysis and evaluation,” which has a huge bearing on how organizations operate their internal OH&S (Operational Health and Safety) systems and, consequently, how successful and effective the performance of that OH&S system is. So, given the importance of this topic to OH&S performance, what exactly do we need to know about it, and how can we apply it intelligently to ensure our OH&S is efficient, displays continual improvement, and protects the health and well-being of the employees?
The first part of clause 9.1 clarifies exactly what is meant by “monitoring and measuring” and gives specific examples of what can be measured to meet the International Standard, such as measurement against objectives, continual improvement progress, monitoring of employee well-being through surveys, reported illnesses and injuries, prevalent trends, actions taken against these and the overall performance of the OH&S system itself. Critically, “competence” is also referenced here, as it is apparent that workforce and management competence ultimately will always have a bearing on overall OH&S performance, including identification of hazards and management and mitigation of risk.
Next, the standard deals with what must be monitored and measured to ensure legal compliance, ensuring not only that any relevant legislation is met, but that gaps are identified and addressed and records are kept up to date. Obviously, this is a critical part of any OH&S system, but legal requirements are not the only consideration; other examples such as corporate agreements and policies, insurance requirements, union-employer agreements, and general rules and regulations are also given as examples of aspects that can be measured to allow evaluation of your OH&S system.
Evaluation of legal requirements is a reasonably objective task, but evaluation of other aspects of performance discussed above is not quite so straightforward. To assist us here, the standard provides some examples, and while these criteria will need to be amended depending on each individual organization, the examples provided give a flavor of the type of comparison we can make to allow us to truly evaluate our system, for example:
The ISO/DIS 45001 standard then provides guidance on indicators that can typically be used to measure criteria, such as:
So, now that we fully understand the breakdown of these parts of the clause, is there anything else we need to be aware of?
To emphasize the importance of these components, the ISO/DIS 45001 standard actually provides a definition for each of the components in the title of this article individually, and it is highly recommended that anyone involved in the running of an OH&S reads this and becomes familiar with the detail of that analysis because when operating an OH&S system, the lines between “monitoring,” “measurement,” “analysis,” and “evaluation” can become blurred. The categories can be simplified as follows:
Critically, the standard goes on to remind us of the importance of the above elements and that the surveillance of employee health and well-being is a vital part of the long-term success of any OH&S system. In order to be truly effective, the frequencies of the above elements should be aligned to the risk and opportunity identification and action process for “real time” actions to bring results and guarantee improvement.
As we all know, the overarching objectives of any OH&S system are to protect the employee, prevent incidents through identification and mitigation of risk, and ensure that continual improvement can be developed from the actions of the system itself. Monitoring, measurement, analysis, and evaluation provide a strong basis for this achievement within the ISO/DIS 45001 standard in a similar way that the “Plan, Do, Check, Act” cycle underpins the ISO 9001 (quality management) and 14001 (environmental management) systems. Use this process wisely and in step with the related workings of your OH&S system and you will not only achieve your objectives, you will grow to understand them better, and that will be good news for everyone.
Why not use our free Gap Analysis Tool to compare your OH&S system with the OHSAS 18001 standard?